Payroll and Benefits Coordinator – 20 Month Contract

Location: 3228 Moodie Drive, Ottawa, ON

What's the opportunity?

We are a service-based business with a fast-paced workplace, and people are at the heart of our success.

We are currently seeking a meticulous and detail-oriented individual to join our team as a Payroll and Benefits Coordinator for a contract duration of up to 20 months. In this role, you will be responsible for ensuring the smooth administration of payroll processes and comprehensive benefits management across our organization.

You will be responsible for all general payroll and benefits administration duties at KOTT Inc, ensuring accurate and timely processing of payroll for our employees. You help KOTT deliver on our promise of service excellence by making sure we have a strong and supported team.

You are self-directed, a team player, have great interpersonal skills, and are customer-service oriented.

Your day-to-day

  • – Submit bi-weekly input sheets for payroll, including verification and approval processes
  • – Oversee all payroll and benefit-related year-end tasks
  • – Update employee options for Long Term Disability (LTD) deductions and taxable benefits and complete annual reconciliation of taxable benefits for T4’s
  • – Process necessary forms for LTD, life benefits, etc.
  • – Act as the primary point of contact for payroll and benefits inquiries, LTD and life claims, and statistics information
  • – Submit benefit applications to KOTT’s benefit provider upon employee eligibility
  • – Advise KOTT’s benefit provider of any employee relations changes such as terminations, leaves of absence, and layoffs
  • – Manage employee enrollment into KOTT’s benefit program and Health and Wellness spending account
  • – Administer KOTT’s vision program
  • – Provide service and cooperate with employees, the Finance Team, HR Department, and Supervisory and Management groups
  • – Manage employee additions/removals within ADP’s Workforce Now (WFN) platform and oversee all time and attendance processes
  • – Maintain employee payroll/personnel files with confidentiality and accuracy
  • – Any other duties as required by the Finance Director

What you need to succeed:

  • Experience & Education
  • – Minimum of 3 years of experience in payroll and benefits administration
  • – A Payroll Designation from The National Payroll Institution (NPI) or other recognized institution is deemed an asset

Skills & Qualifications

  • – Strong understanding of payroll processes, tax regulations, and benefits administration
  • – Proven ability in Microsoft Office suite, specifically in: Excel, Word, & Outlook
  • – Experience using HRIS platforms is required, experience with ADP’s Workforce Now is an asset
  • – Ability to handle multiple tasks and meet deadlines, ensuring effective time management
  • – Detail-oriented with a keen eye for accuracy
  • – Effective communication skills, both verbal and written
  • – Fluency in English, both spoken and written