Administrator, Railing Installations

Location: 3228 Moodie Drive, Ottawa, ON

What's the opportunity?

This is an entry level position with room to progress. As a key member of the team that coordinates railing system installations, you are a central cog in a fast-paced environment. Working under the guidance of the Railing Installation Coordinator, your proven organizational skills, ability to multitask, and strong customer-service focus will all play a vital role in keeping our largest customers happy.

Your day-to-day

  • • Perform administrative duties required for complete and timely railing installations
  • • Process paperwork required to keep the Railing team running smoothly – PO requests, supplier invoices, customer invoices, updates in online customer procurement systems
  • • Assist with preparation of Work Orders for railing system installations at customer job sites
  • • Help with scheduling railing installation and finishing work with customers and crews, as required
  • • Help with scheduling railing warranty service work with customers and crews, as required
  • • Help coordinate delivery of all required railing system materials to job sites, as required
  • • Provide admin support for the stain matching process with customers and KOTT Production, to ensure that customer expectations for finish are met, while production and delivery schedules are respected

What you need to succeed:

Experience

  • • Must have a minimum of 2 years’ experience in an administrative position, preferably in a construction-related organization
  • • Experience using MS Office is required, experience working in customer databases or enterprise resource planning systems is an asset

Skills & Qualifications

  • • Proficiency in MS Excel
  • • Strong administrative and multitasking skills
  • • Great verbal and written communications skills
  • • Computer literacy
  • • Fluency in English is required; fluency in French is an asset